TechHub EKSU Terms, Agreement & Operational Policy

2. Membership Structure

TechHub EKSU operates under two official engagement tracks, designed to support intentional learning, structured growth, and clear talent progression within the community.

2.1 Pre-Fellowship Program (Entry Level)

The Pre-Fellowship is open to all new or aspiring members seeking to understand TechHub culture and build foundational skills. Participants in this track will focus on foundational learning in technology and soft skills, discipline and consistency, completing weekly tasks and evaluations, and exploring various tracks before choosing a specialization. Only members who demonstrate readiness, consistency, and skill growth will qualify for selection into the Fellowship.

2.2 Fellowship Program (Core Unit)

The Fellowship is reserved for committed, capable, and disciplined members who have met the required performance standards. Fellows are responsible for working on real-life community projects, leading initiatives and driving collaboration, representing TechHub externally, participating in advanced learning, and maintaining high discipline and contribution.

Mandatory Mentorship Role: Fellows mentor Pre-Fellows, guiding tasks, reviewing micro-projects, and supporting transition into the Fellowship track. Continuation depends on performance, leadership impact, attendance, project output, and mentorship effectiveness.

3. Membership Obligations

• Respect the Hub environment, facilities, and leadership structure.
• Attend events, classes, projects, and meetings with discipline and punctuality.
• Participate actively in tasks, discussions, and sprints assigned by leadership.
• Maintain good conduct within and outside the Hub.
• Collaborate and support fellow members in learning and innovation.
• Follow all safety, operational, and community rules. Failure to comply may result in suspension or removal.

4. Code of Conduct

Professional Conduct

• Maintain respect toward peers and leadership.
• Avoid harassment, discrimination, bullying, or misconduct.
• Treat all Hub property and equipment responsibly.
• Maintain cleanliness and order within the Hub.

Ethical Compliance

• Do not engage in plagiarism during projects.
• Do not manipulate project outcomes.
• Do not misrepresent TechHub EKSU externally.
• Do not use the Hub’s name for unsolicited sponsorship without authorization.

5. Attendance, Punctuality & Participation

• Attend all mandatory sessions.
• Submit deliverables before deadlines.
• Provide valid reasons for absence, subject to verification.
• Repeated absence may result in loss of privileges or Fellowship status.

6. Project Policy

Ownership

Projects created under the Fellowship program belong to the contributors and TechHub EKSU as communal proof-of-work. Personal projects remain personal unless declared as a TechHub collaboration.

Documentation Requirement

• Project lead
• Task outline
• Version updates
• Screenshots or demos
• End-of-week summary

No documentation equals project did not happen.

7. Facility Usage Policy

Access

• Only registered members may use the Hub.
• Fellowship members may receive extended access based on performance.

Equipment Use

• Handle devices, sockets, fans, and tables responsibly.
• Report faults immediately.
• Avoid tampering with electrical units.
• Damage due to negligence requires replacement or payment by responsible member.

8. Media & Publicity Policy

• Photos and videos taken during events may be used for TechHub publicity.
• Fellows may be featured in branding, case studies, and reports.
• Members must obtain permission before filming inside the Hub for personal purposes.

9. Networking & Community Interaction

Members are entitled to participate in community discussions, network with industry speakers, alumni, partners, and mentors, and build intentional relationships that foster growth. Engage with respect, humility, integrity, and openness to learning. Toxic behavior will not be tolerated.

10. Disciplinary Policy

• Verbal warning
• Written warning
• Suspension from activities
• Removal from Fellowship
• Complete membership revocation

Severe misconduct such as harassment, vandalism, or impersonation results in immediate expulsion.

11. Leadership Authority

The Managing Lead, Community Leads, and Fellowship Supervisors have enforcement authority. Their directives must be followed. Disputes should be filed formally through the grievance channel.

12. Amendments

TechHub EKSU leadership reserves the right to update this policy. Members will be notified of changes.

13. Acceptance

By joining or participating in TechHub EKSU activities, every individual agrees to comply with every clause in this document.